Assistant, Human Resource - Payroll

Job Responsibilities:

  • Ensure that all salaries and wages are processed accurately. This includes setting appropriate levels of checking and reconciliation of payroll calculations.
  • Attendance record verification for Support Office and highlight irregularities to Manager.
  • Check and update leave record and attendance report, any medical refund or deduction, any allowance into payroll system for all staffs of Support Office.
  • Key in new employee personal details for Support Office.
  • To prepare salary payment details and statutory payment details to Human Resource & Admin Manager for verification purpose.
  • Complete statutory payment to Income Tax Division, EPF & SOCSO as per schedule.
  • Generate yearly EA Report (PCB 2 (11)), CP159, CP8 and Borang E. Issuing letter for staff promotion and resignation and etc.
  • Compile report to Manager and issuing letter for annual review and annual bonus after get approval from the Management.
  • Deal with enquiries from Government Department.
  • Highlight and address non-compliance in respect of payroll matters to Manager throughout the stores.
  • Ensure that Human Resource & Admin Assistant (Sales Support) of all received adequate training relates to Human Resource & payroll matters.
  • To verify and get approval from Manager on salary worksheets submitted by Human Resource & Admin Officer and proceed to Finance Manager for payment purpose.
  • Co-ordinate and assist employee for SOCSO claims (if necessary).
  • Ensure all Company belongings returned by the resigned staff before release the final settlement.
  • Prepare Performance Appraisal Form for annual review and annual bonus for Support Office.
  • Issue Memo to Support Office and Store on Compensation & Benefits matters as instructed by manager.
  • To perform store visit as requested by manager.
  • To update Human Resource & Admin Assistant KPI Report to manager before 7th of each month.
  • To carry out KPI performance audit.
  • To conduct survey and research on competitor’s salary and benefits scheme.
  • To perform any other duties as assigned by immediate superior or any other person assigned by the Management.

Job Requirements:

Education & Experiences:

  • Diploma or Degree in Human Resource Management, Business Administration or equivalent.
  • At least 2 years working experience in handling Payroll Administration and Compensation & Benefits.

Key Competencies:

  • Meticulous, discreet and able to meet deadlines.
  • Good arithmetical skills.
  • Good command of both written and spoken in English and Malay. Ability to speak and read Mandarin will be an added advantage.
  • Computer literature in Microsoft Office and using computerized payroll system.

  Employment Type:  Permanent

  Min. Education:  Diploma

  Spoken Language:  Malay, English, Mandarin

  Written Language:  Malay, English